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Top 17 Inventory Management Benefits To Look For In 2022

Inventory management or inventory control is the process of monitoring the warehouse of a business to ensure that the stock is being used at the optimum level and is managed well. An inventory management software manages the following:

  1. Stock from the time it is ordered
  2.  Movement of the stock within a warehouse to multiple warehouses
  3.  Status of the stock till it reaches its destination or disposal

In this blog post, we will throw light on the benefits and key features of the inventory management. 
So without any delay, let’s get started!
Before we walk you through, let’s understand the importance of inventory management. 

Why Is Inventory Management Important?

Inventory management allows you to track the status of your stock levels across all your warehouse locations across all the inventory phases. With the right inventory management, you can ensure that you never run out of a product and also prevent overstocking of a particular product. 
On top of that, it also helps you understand the demand to prepare a strategy to process more orders quickly. Additionally, inventory management benefits and prevents overselling and can help you improve the reputation of your organization. There are multiple ways by which the inventory management benefits your business.

Why Do You Need an Inventory Management System?

Proper inventory management improves the operational efficiency and allows you to perform the following operations:

  1. Track the status of your stock
  2. Streamline different processes
  3. Inventory forecasting & planning

Here are the benefits of inventory management for your organization:

Automated Inventory Management

One of the biggest benefits of inventory management is to automate multiple operations and processes. Automation eliminates human error, saves time, and decreases the probability of mistakes. An automation system is capable of executing repetitive tasks with little assistance once you have set up some rules.
Automated inventory management enables you to have real-time visibility of your inventory levels. This feature plays a vital role in accurate forecasting and delivers a unique customer experience. It offers you real-time insights into where your stock is particularly in different locations such as a physical store or a warehouse with multiple sales channels.

Inventory Forecasting

Accurate demand forecasting helps you to keep up with the demand. Seasonal data can also be utilized to understand any changing patterns that require adjustments in stock at different times of the year. The inventory management helps you with accurate inventory forecasting to streamline order volumes.

Helps Prevent Overselling & Stock-Outs

Overselling is one of the biggest issues for growing eCommerce businesses and startups. In case you do not have supervision on your inventory, you might run out of stocks. Such a scenario is called stock-out. Stock-outs not only prevent your customers from returning to your business, but also suspend your business from entering certain marketplaces.
Inventory management process manages all your orders across all your sales channels and helps prevent stock-outs. With the right inventory management, you can easily replenish your stock and track them easily.

Reduces Your Business Costs

An advanced inventory management report tells you what you have in stock. This helps in managing your warehouse so you do not waste time looking for inventory that is not available at your warehouse. 

The inventory management saves your time and streamlines the following processes:

  1.  Picking 
  2.  Packing
  3.  Shipping

With accurate data and insights, you can have a clear idea of the products your customers are interested in. Focusing on the products your customers are buying is a great way to cut down eCommerce costs.

Inventory Planning & Forecasting

Information management and accurate reporting are two key pillars to successfully running and growing a business. The inventory management process integrates with multiple marketplaces and sales channels. Such a system also smoothens shipping and third-party logistics (3PL) processes with real-time visibility across your organization. 

This further allows you to improve your business and reduces wastage in different costs including:

  1. Unsold stock
  2. Unwanted stock
  3. Stock in the wrong locations

Improved Supply Chain Operations

Supply chain management involves tons of challenges. With the integrated inventory management system in place, different eCommerce businesses and retailers can efficiently prepare and incorporate a supply chain management. 
The more suppliers you have, the more you can narrow down the wait-time if a particular supplier cannot deliver on the deadline. You can prepare yourself for the next phase of your business-like peak season to order the right amount of stock from a supplier and prevent any order management issues.

Adding New Sales Channels

Ever wanted to try a new sales channel to list your products? An inventory management system smoothens the process of adding new sales channels and centralizes your inventory. With such a system in place, you can track the efficiency of your inventory in different locations. 
Inventory Synchronization and Forecasting are two key factors that help maintain your inventory control and allow you to sell your stock in multiple locations at once.

Establishes PAR Levels

PAR levels or Periodic Automatic Replenishment levels allow you to set an amount of inventory that should be available at all times. You should replenish your stock control when they reach these levels.
This allows you to balance and maintain the standard demand rate for specific items. The Periodic Automatic Replenishment level of an individual item varies but you can find out the accurate level using your average daily sales volume, the lead time and safety stock number for each product.

ABC Analysis

The demand for different products might not be the same and is unevenly distributed between your stock. ABC analysis enables you to streamline this uneven distribution by categorizing your products into three categories (A, B, C) based on the following parameters:

  1. Demand
  2. Supply
  3. Value
  4. Costs

Bifurcating your stock enables you to prioritize ordering specific items you have shortlisted.
So that is how inventory management benefits your business. Let’s now check out some key features you should expect in the inventory management for your business.

Key Features Of An Inventory Management System

key features of inventory management system

Do you want to harness the power of the inventory management for your business? Are you facing problems related to increasing costs, low profitability, and efficiency issues?
Here are some features and benefits of inventory management to look out for in 2022.

Real-Time Tracking

  1. Reflecting the status of the inbounds goods as soon as they are scanned at the warehouse
  2. Managing your warehouse transfers
  3. Eliminating the new assembly runs if the components were used in different operations
  4. Tracking the consignment stock even if it is in a different store
  5. Stock control

Real-Time Inventory Value

An inventory management process stays updated in real-time as per your accounting software. With such a system, you have access to:

  1. Exact inventory values that are responsible for the volume and prices of your purchases
  2. Multi-currency support for your vendors and buyers worldwide
  3. A perfect line-view of your inventory according to different geographies
  4. Ability to efficiently track the production wastage and courier fees
  5. The ability to create product listings to offer a detailed view of your COGs (Cost Of Goods sold)
  6. Ability to have profit margins on your products according to the sales channel and its location

Alerting Systems For Low Stocks

Sometimes you might not know the exact amount of stock you have. In such a case, a powerful inventory management needs to set automatic low stock alerts when a particular stock is running low. 
This gives you the insights and time frame to procure that stock or generate a purchase order for that particular stock. You need to prepare a reorder report that lists everything so you can manage your stock control.

Supplier & Purchase Management

With a proper inventory management tool, you have access to control your purchasing. Keep in mind that you should not waste time in transferring your inventory data into your purchasing process. The right inventory management allows you to:

  1. Generate and fill your orders automatically
  2. Store all your supplier orders and details
  3. Generate quantity discounts for your suppliers for optimal purchasing
  4. Check the transaction history of your suppliers
  5. Receipt an order if your goods are scattered

Proper Reporting

Getting a fancy inventory management is meaningless if you have to manually extract all the data every month. The main benefit of inventory management is to reduce the admin operations and streamline automation.

Here is what to expect from an inventory management software for your business:

  1. Margins
  2. Unit sales
  3. Stock control
  4. Backorder rate
  5. Inventory turnover rate
  6. Average number of days to sell for each SKU

Bills Of Management (BOM)

Bills Of Management are the elements that define the uniqueness of an assembled product. If your inventory management manages your BOMs, it becomes very easy to order the right components in the right quantities for production.
An inventory management process auto-fills the purchase orders right from your BOMs. This allows you to nest multiple levels of BOMs for more assembled products. Apart from that, you can record the value of any production waste as well.

Serial Number Tracking

Similar to the batch tracking feature, serial number tracking has its unique identifiers. This feature allows you to have the serial number for tracking if you have high-value components. Serial Number Tracking also helps in after-sales service so you can offer a unique experience to your customers.

Batch Tracking

The right inventory management should offer a batch of inventory tracking feature. Batch tracking keeps you on top of the stock batches through which you can easily monitor the expiry dates, stock, condition of the goods and more before they lose their important feature for manufacturers who require robust traceability systems if they want to recall the status of their products.

Conclusion

Harness the power of the right inventory management process with TYASuite and increase profitability, improve operational efficiency and reduce costs at the same time. Our Cloud ERP suite automates your inventory management processes and saves time so you can focus more on growth and marketing. 

Get all this while having complete visibility into your stock movements and sales data to spot more growth opportunities. Contact Us today and mitigate your stock issues even before they arise!

Oct 05, 2022| 9 min read| views 719 Read More

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Difference between Purchase Requisition and Purchase Order

Purchase requisition and purchase order are simply interdepartmental forms which serve the purpose of handling the accounting and finances better. They bring in transparency along with setting of a defined process flow.

Let’s have a quick look about where these forms are placed with respect to the process flow:

process flow chart

Understanding The Basics Purchase Requisition and Purchase Order 

As seen in the above figure that once the purchase order is received it goes through approval process and based on the approval the purchase requisition is converted into purchase order.

Procurement management process involves purchase requisition and purchase order. Now that we know how PR and PO are important in the workflow, let’s understand few basic terms :

1. What is a purchase requisition?

In simple terms, purchase requisition is an internal document used by an employee to purchase goods or services on behalf of their firm. It is the formal intimation to let the purchase department know to start the purchasing process. It also serves as a ready reckoner to the finance department to co ordinate and verify basis this document.  

2. Who sends the purchase requisition?

It is first filled out by an employee who sees the need for that product or service.

3. What are the details in purchase requisition form?

An employee fills details like item name, description of goods, quantity, price, suggested vendor, etc

Here’s an example of a purchase requisition form:

purchase requisition

4. Who receives the purchase requisition?

Once PR is raised, it is received either by department head or the purchase department.

5. What comes first: the PR or PO?

Purchase requisition comes first, a purchase order is issued by the buyer who makes sure they got exactly what they had ordered.

Now let’s quickly understand more about a PO:

1. What is a purchase order?

It is a document issued by a business purchasing department while placing an order with its supplier or vendor. It is a legally binding document which contains information such as price and agreed terms with the vendor or seller. If digitalized, it also provides excellent tracking function for any organization.

2. Who sends PO and what are the details contained in it?

A PO is issued by the purchase department and it contains details like purchase order date, product level, ship location, select vendor, bill location name, send mail to vendor, etc.

Here’s an example of a PO form:

purchase requisition

3.Who receives the PO?

PO is received by the seller who then decides whether to fulfill the order or not. If he decides to fulfill the order, the purchaser sends payments at agreed price or at a later date as mentioned in the PO.

4. Who makes the payment against purchase order?

The purchaser makes the payment against the PO. Once the vendor delivers order along with an invoice, the purchasers finance department compares their invoice to the PO and makes sure that these two documents match with each other.

5. How can the process of  purchase requisition or purchase order be automated?

With TYASuite the entire process of purchase order management can be automated and these documents can be prepared in a jiffy.

With TYASuite supercharge your purchase workflows & streamline your purchase approvals from days to hours.

TYASuite Feature Purchase Requisition Purchase Order 
Smart creation With TYASuite you can create bulk PR through excel imports. It also has feature to automatically create PR`s   Automatic PO raising along with pre fixed vendor pricing are some of the core features of TYASuite.  
Stress-free approvals TYASuite cuts down your manual work with multiple PR approvals across various departments. It also has a feature to auto archive PRpost approval.   With flawless PO tracking and easy approvals through emails, makes TYASuite the number one choice for any business. Inbuilt GST eliminates the manual dependency leading to an efficient purchase department.
Reliable partner

Serves as a reliable partner by working closely through pre-defined budgets set in TYASuite. TYASuite enables a business to have total control over each cost center as well as over your purchase requisition process. 

Helps in end to end vendor management and saves loads of time. TYASuite makes complex functions as easy as the click of a mouse. 
Budgeting and forecasting TYASuite has inbuilt features to customize your requisitions based on the allocated funds. Purchase requisition budgets can be set at a department level. It also helps in forecasting based on the buying patterns.    Take highly informed business decisions with TYASuite as it helps in smart purchase through its interactive reports. Based on the purchase behavior our software empowers you to select the best vendor and even identifies the buying cycles, choosing the best what the market offers during that time.
Steadfast alerts and notifications For every purchase requisition raised the approver gets an alert to approve the PR. The employee does not have to worry about giving any reminders about the PR to the approver.  With TYASuite you can customize the alerts and notifications that you wish to inform to, based on the user profile and access.    
Highly customized and flexible TYASuite is highly customized and built to suit your business needs. With features like transparent audits, vendor onboarding & management, easy accounting, all this leads to making purchasing requisition an easy task to manage. With tools like enhancing the buying efficiency through smart tracking, budget allocations, 3 way match and transparent reporting TYASuite has redefined the way PO`s are raised and approved.

 

Jun 17, 2022 | 6 min read | views 1879 Read More
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Top 10 Procurement Software for Small Businesses in 2025

In today’s fast-paced business world, small businesses are facing increasing pressure to streamline their operations and stay competitive. One of the most critical areas for cost control and operational efficiency is procurement management. To help businesses scale smoothly and maintain control over their supply chains, adopting the right procurement software is essential.

In this blog, we’ll explore the top 10 procurement software solutions for small businesses in 2025. These tools not only help manage your purchasing and supplier relationships but also bring automation and procurement process optimization to the forefront.

Let’s dive into the best procurement solutions that can help your business save time, reduce human error, and make data-driven decisions for better results.

What is Procurement software?

Procurement software is a powerful tool that helps businesses automate and optimize the procurement process, from selecting suppliers to managing orders and payments. This technology brings transparency, speed, and accuracy to procurement tasks. By automating workflows, small businesses can save valuable time, reduce errors, and stay on top of their budget and inventory needs.

In 2025, procurement solutions go beyond basic order management; they offer a suite of tools designed for supplier performance management, cost control in procurement, and procurement automation. These features make them essential for any growing small business looking to remain competitive and cost-efficient.

Key Features to Look for in Small Business Procurement Software

When choosing the right procurement management software, consider the following features:
 

  1. Supplier Management Software: A reliable supplier performance management system helps track supplier behavior, performance, and compliance, ensuring that you are always working with the most reliable partners.
  2. Procurement Automation: Automation reduces the time spent on manual tasks like data entry, invoice approvals, and purchase order creation. Procurement automation tools allow businesses to streamline their workflows and focus on strategic decision-making.
  3. Inventory Management Software: Small businesses can better control stock levels, avoid over-ordering, and manage product availability when their procurement system integrates with inventory management software.
  4. Cost Control in Procurement: Effective procurement solutions help small businesses stay within budget and optimize spending. Features like budget management for procurement and real-time tracking help ensure you’re always aware of your financial commitments.
  5. Procurement Tracking Software: Real-time tracking allows you to monitor your orders and shipments, improving the accuracy and visibility of your procurement process. Procurement process optimization is key to achieving operational excellence.

With these features in mind, let’s take a closer look at the top 10 procurement software solutions for small businesses in 2025.

Top 10 Procurement Software Solutions for Small Businesses in 2025

1. TYASuite Procurement Solutions

TYASuite offers a robust procurement management software solution that is perfect for small businesses looking to scale. With integrated supplier management software, cost control in procurement, and procurement tracking software, Tyasuite ensures that you have full control over your procurement process. It’s user-friendly, making it ideal for businesses without dedicated procurement teams. By automating routine tasks, Tyasuite allows businesses to focus on growth.

2. Procurify

For small businesses seeking intuitive purchasing software, Procurify offers a seamless experience. Its procurement automation tools streamline the approval process, enabling businesses to handle everything from purchase requisitions to order tracking and supplier management. With an easy-to-use interface, Procurify helps businesses control spending and avoid procurement bottlenecks.

3. Zoho Procurement

Zoho’s suite of business tools, including Zoho Procurement, offers an all-in-one solution for small business procurement tools. This software integrates well with other Zoho products, providing a unified system for procurement, inventory management, and budget management for procurement. Zoho’s cloud-based solution ensures your data is accessible anywhere and anytime.

4. TradeGecko (QuickBooks Commerce)

TradeGecko provides powerful inventory management software integrated with procurement functions, making it ideal for businesses that need to manage stock and purchases in one platform. The system offers real-time updates, order management, and supplier performance management tools, enabling businesses to improve procurement efficiency and reduce operational costs.

5. SAP Ariba

SAP Ariba is a global leader in procurement automation and supplier management, offering small businesses an enterprise-grade solution for streamlining procurement processes. With tools like supplier performance tracking, spend analysis, and contract management, SAP Ariba helps small businesses make smarter decisions, improve supplier relationships, and optimize costs.

6. MercuryGate

Focused on supply chain and logistics management, MercuryGate offers powerful procurement and inventory management tools designed for small businesses that need to track suppliers, shipments, and purchases. This software helps businesses achieve procurement optimization, lower costs, and improve operational transparency across the supply chain.

7. RazorSync

RazorSync is a highly flexible procurement tracking software designed for small businesses looking for simplicity and functionality. This software allows businesses to automate order approvals, track purchases, and gain full control over procurement spending. Its intuitive interface ensures ease of use, even for teams without specialized procurement knowledge.

8. Ivalua

Ivalua provides small businesses with comprehensive procurement solutions that cover supplier management, spend analytics, and procurement process automation. With powerful tools for supplier performance management and procurement tracking, Ivalua is an ideal choice for businesses that need end-to-end procurement visibility and efficiency.

9. Odoo Procurement

Odoo Procurement is part of a highly customizable ERP system that offers an excellent solution for small businesses looking for flexibility. It provides essential features like procurement automation, supplier management, and inventory management software, ensuring that businesses can optimize procurement and scale effectively without compromising on quality.

10. Airtable

Airtable offers a no-code platform that allows small businesses to design their own procurement management software workflows. It integrates easily with other tools, providing an adaptable and customizable procurement solution. Airtable’s flexibility makes it perfect for businesses that need to create unique workflows for supplier tracking, order management, and budget management for procurement.

How to Choose the Right Procurement Software for Your Small Business

Choosing the right procurement management software is essential for maximizing efficiency and minimizing costs. Here are some key considerations:

  1. Ease of Use: Opt for software that is intuitive and doesn’t require significant training or technical knowledge.
  2. Integration: Make sure the software integrates well with your existing tools, such as inventory management software and accounting systems.
  3. Scalability: Look for a solution that will expand with your company and adapt to changing requirements.
  4. Features: Focus on key features like procurement automation, supplier management, and cost control in procurement.
  5. Budget: Ensure the solution fits within your financial constraints while offering essential functionality.

Conclusion

Selecting the right procurement software is crucial for small businesses looking to stay competitive and optimize their procurement processes. With the top 10 procurement solutions listed above, small businesses can leverage procurement automation tools, streamline supplier management, and gain control over their budget and inventory management. Whether you're looking to improve supplier performance or automate procurement tasks, these solutions offer powerful features designed to enhance efficiency and reduce costs.

By investing in the right procurement software, your small business can transform its procurement process, save time, and make smarter purchasing decisions in 2025 and beyond. Explore these small business procurement tools today and take the first step toward procurement excellence!

 

May 14, 2022 | 7 min read | views 1784 Read More
TYASuite

TYASuite

Top 10 Procurement Software for Small Businesses in 2025

In today’s fast-paced business world, small businesses are facing increasing pressure to streamline their operations and stay competitive. One of the most critical areas for cost control and operational efficiency is procurement management. To help businesses scale smoothly and maintain control over their supply chains, adopting the right procurement software is essential.

In this blog, we’ll explore the top 10 procurement software solutions for small businesses in 2025. These tools not only help manage your purchasing and supplier relationships but also bring automation and procurement process optimization to the forefront.

Let’s dive into the best procurement solutions that can help your business save time, reduce human error, and make data-driven decisions for better results.

What is Procurement software?

Procurement software is a powerful tool that helps businesses automate and optimize the procurement process, from selecting suppliers to managing orders and payments. This technology brings transparency, speed, and accuracy to procurement tasks. By automating workflows, small businesses can save valuable time, reduce errors, and stay on top of their budget and inventory needs.

In 2025, procurement solutions go beyond basic order management; they offer a suite of tools designed for supplier performance management, cost control in procurement, and procurement automation. These features make them essential for any growing small business looking to remain competitive and cost-efficient.

Key Features to Look for in Small Business Procurement Software

When choosing the right procurement management software, consider the following features:
 

  1. Supplier Management Software: A reliable supplier performance management system helps track supplier behavior, performance, and compliance, ensuring that you are always working with the most reliable partners.
  2. Procurement Automation: Automation reduces the time spent on manual tasks like data entry, invoice approvals, and purchase order creation. Procurement automation tools allow businesses to streamline their workflows and focus on strategic decision-making.
  3. Inventory Management Software: Small businesses can better control stock levels, avoid over-ordering, and manage product availability when their procurement system integrates with inventory management software.
  4. Cost Control in Procurement: Effective procurement solutions help small businesses stay within budget and optimize spending. Features like budget management for procurement and real-time tracking help ensure you’re always aware of your financial commitments.
  5. Procurement Tracking Software: Real-time tracking allows you to monitor your orders and shipments, improving the accuracy and visibility of your procurement process. Procurement process optimization is key to achieving operational excellence.

With these features in mind, let’s take a closer look at the top 10 procurement software solutions for small businesses in 2025.

Top 10 Procurement Software Solutions for Small Businesses in 2025

1. TYASuite Procurement Solutions

TYASuite offers a robust procurement management software solution that is perfect for small businesses looking to scale. With integrated supplier management software, cost control in procurement, and procurement tracking software, Tyasuite ensures that you have full control over your procurement process. It’s user-friendly, making it ideal for businesses without dedicated procurement teams. By automating routine tasks, Tyasuite allows businesses to focus on growth.

2. Procurify

For small businesses seeking intuitive purchasing software, Procurify offers a seamless experience. Its procurement automation tools streamline the approval process, enabling businesses to handle everything from purchase requisitions to order tracking and supplier management. With an easy-to-use interface, Procurify helps businesses control spending and avoid procurement bottlenecks.

3. Zoho Procurement

Zoho’s suite of business tools, including Zoho Procurement, offers an all-in-one solution for small business procurement tools. This software integrates well with other Zoho products, providing a unified system for procurement, inventory management, and budget management for procurement. Zoho’s cloud-based solution ensures your data is accessible anywhere and anytime.

4. TradeGecko (QuickBooks Commerce)

TradeGecko provides powerful inventory management software integrated with procurement functions, making it ideal for businesses that need to manage stock and purchases in one platform. The system offers real-time updates, order management, and supplier performance management tools, enabling businesses to improve procurement efficiency and reduce operational costs.

5. SAP Ariba

SAP Ariba is a global leader in procurement automation and supplier management, offering small businesses an enterprise-grade solution for streamlining procurement processes. With tools like supplier performance tracking, spend analysis, and contract management, SAP Ariba helps small businesses make smarter decisions, improve supplier relationships, and optimize costs.

6. MercuryGate

Focused on supply chain and logistics management, MercuryGate offers powerful procurement and inventory management tools designed for small businesses that need to track suppliers, shipments, and purchases. This software helps businesses achieve procurement optimization, lower costs, and improve operational transparency across the supply chain.

7. RazorSync

RazorSync is a highly flexible procurement tracking software designed for small businesses looking for simplicity and functionality. This software allows businesses to automate order approvals, track purchases, and gain full control over procurement spending. Its intuitive interface ensures ease of use, even for teams without specialized procurement knowledge.

8. Ivalua

Ivalua provides small businesses with comprehensive procurement solutions that cover supplier management, spend analytics, and procurement process automation. With powerful tools for supplier performance management and procurement tracking, Ivalua is an ideal choice for businesses that need end-to-end procurement visibility and efficiency.

9. Odoo Procurement

Odoo Procurement is part of a highly customizable ERP system that offers an excellent solution for small businesses looking for flexibility. It provides essential features like procurement automation, supplier management, and inventory management software, ensuring that businesses can optimize procurement and scale effectively without compromising on quality.

10. Airtable

Airtable offers a no-code platform that allows small businesses to design their own procurement management software workflows. It integrates easily with other tools, providing an adaptable and customizable procurement solution. Airtable’s flexibility makes it perfect for businesses that need to create unique workflows for supplier tracking, order management, and budget management for procurement.

How to Choose the Right Procurement Software for Your Small Business

Choosing the right procurement management software is essential for maximizing efficiency and minimizing costs. Here are some key considerations:

  1. Ease of Use: Opt for software that is intuitive and doesn’t require significant training or technical knowledge.
  2. Integration: Make sure the software integrates well with your existing tools, such as inventory management software and accounting systems.
  3. Scalability: Look for a solution that will expand with your company and adapt to changing requirements.
  4. Features: Focus on key features like procurement automation, supplier management, and cost control in procurement.
  5. Budget: Ensure the solution fits within your financial constraints while offering essential functionality.

Conclusion

Selecting the right procurement software is crucial for small businesses looking to stay competitive and optimize their procurement processes. With the top 10 procurement solutions listed above, small businesses can leverage procurement automation tools, streamline supplier management, and gain control over their budget and inventory management. Whether you're looking to improve supplier performance or automate procurement tasks, these solutions offer powerful features designed to enhance efficiency and reduce costs.

By investing in the right procurement software, your small business can transform its procurement process, save time, and make smarter purchasing decisions in 2025 and beyond. Explore these small business procurement tools today and take the first step toward procurement excellence!

 

May 14, 2022 | 7 min read | views 1784 Read More
TYASuite

TYASuite

Top 10 Procurement Software for Small Businesses in 2025

In today’s fast-paced business world, small businesses are facing increasing pressure to streamline their operations and stay competitive. One of the most critical areas for cost control and operational efficiency is procurement management. To help businesses scale smoothly and maintain control over their supply chains, adopting the right procurement software is essential.

In this blog, we’ll explore the top 10 procurement software solutions for small businesses in 2025. These tools not only help manage your purchasing and supplier relationships but also bring automation and procurement process optimization to the forefront.

Let’s dive into the best procurement solutions that can help your business save time, reduce human error, and make data-driven decisions for better results.

What is Procurement software?

Procurement software is a powerful tool that helps businesses automate and optimize the procurement process, from selecting suppliers to managing orders and payments. This technology brings transparency, speed, and accuracy to procurement tasks. By automating workflows, small businesses can save valuable time, reduce errors, and stay on top of their budget and inventory needs.

In 2025, procurement solutions go beyond basic order management; they offer a suite of tools designed for supplier performance management, cost control in procurement, and procurement automation. These features make them essential for any growing small business looking to remain competitive and cost-efficient.

Key Features to Look for in Small Business Procurement Software

When choosing the right procurement management software, consider the following features:
 

  1. Supplier Management Software: A reliable supplier performance management system helps track supplier behavior, performance, and compliance, ensuring that you are always working with the most reliable partners.
  2. Procurement Automation: Automation reduces the time spent on manual tasks like data entry, invoice approvals, and purchase order creation. Procurement automation tools allow businesses to streamline their workflows and focus on strategic decision-making.
  3. Inventory Management Software: Small businesses can better control stock levels, avoid over-ordering, and manage product availability when their procurement system integrates with inventory management software.
  4. Cost Control in Procurement: Effective procurement solutions help small businesses stay within budget and optimize spending. Features like budget management for procurement and real-time tracking help ensure you’re always aware of your financial commitments.
  5. Procurement Tracking Software: Real-time tracking allows you to monitor your orders and shipments, improving the accuracy and visibility of your procurement process. Procurement process optimization is key to achieving operational excellence.

With these features in mind, let’s take a closer look at the top 10 procurement software solutions for small businesses in 2025.

Top 10 Procurement Software Solutions for Small Businesses in 2025

1. TYASuite Procurement Solutions

TYASuite offers a robust procurement management software solution that is perfect for small businesses looking to scale. With integrated supplier management software, cost control in procurement, and procurement tracking software, Tyasuite ensures that you have full control over your procurement process. It’s user-friendly, making it ideal for businesses without dedicated procurement teams. By automating routine tasks, Tyasuite allows businesses to focus on growth.

2. Procurify

For small businesses seeking intuitive purchasing software, Procurify offers a seamless experience. Its procurement automation tools streamline the approval process, enabling businesses to handle everything from purchase requisitions to order tracking and supplier management. With an easy-to-use interface, Procurify helps businesses control spending and avoid procurement bottlenecks.

3. Zoho Procurement

Zoho’s suite of business tools, including Zoho Procurement, offers an all-in-one solution for small business procurement tools. This software integrates well with other Zoho products, providing a unified system for procurement, inventory management, and budget management for procurement. Zoho’s cloud-based solution ensures your data is accessible anywhere and anytime.

4. TradeGecko (QuickBooks Commerce)

TradeGecko provides powerful inventory management software integrated with procurement functions, making it ideal for businesses that need to manage stock and purchases in one platform. The system offers real-time updates, order management, and supplier performance management tools, enabling businesses to improve procurement efficiency and reduce operational costs.

5. SAP Ariba

SAP Ariba is a global leader in procurement automation and supplier management, offering small businesses an enterprise-grade solution for streamlining procurement processes. With tools like supplier performance tracking, spend analysis, and contract management, SAP Ariba helps small businesses make smarter decisions, improve supplier relationships, and optimize costs.

6. MercuryGate

Focused on supply chain and logistics management, MercuryGate offers powerful procurement and inventory management tools designed for small businesses that need to track suppliers, shipments, and purchases. This software helps businesses achieve procurement optimization, lower costs, and improve operational transparency across the supply chain.

7. RazorSync

RazorSync is a highly flexible procurement tracking software designed for small businesses looking for simplicity and functionality. This software allows businesses to automate order approvals, track purchases, and gain full control over procurement spending. Its intuitive interface ensures ease of use, even for teams without specialized procurement knowledge.

8. Ivalua

Ivalua provides small businesses with comprehensive procurement solutions that cover supplier management, spend analytics, and procurement process automation. With powerful tools for supplier performance management and procurement tracking, Ivalua is an ideal choice for businesses that need end-to-end procurement visibility and efficiency.

9. Odoo Procurement

Odoo Procurement is part of a highly customizable ERP system that offers an excellent solution for small businesses looking for flexibility. It provides essential features like procurement automation, supplier management, and inventory management software, ensuring that businesses can optimize procurement and scale effectively without compromising on quality.

10. Airtable

Airtable offers a no-code platform that allows small businesses to design their own procurement management software workflows. It integrates easily with other tools, providing an adaptable and customizable procurement solution. Airtable’s flexibility makes it perfect for businesses that need to create unique workflows for supplier tracking, order management, and budget management for procurement.

How to Choose the Right Procurement Software for Your Small Business

Choosing the right procurement management software is essential for maximizing efficiency and minimizing costs. Here are some key considerations:

  1. Ease of Use: Opt for software that is intuitive and doesn’t require significant training or technical knowledge.
  2. Integration: Make sure the software integrates well with your existing tools, such as inventory management software and accounting systems.
  3. Scalability: Look for a solution that will expand with your company and adapt to changing requirements.
  4. Features: Focus on key features like procurement automation, supplier management, and cost control in procurement.
  5. Budget: Ensure the solution fits within your financial constraints while offering essential functionality.

Conclusion

Selecting the right procurement software is crucial for small businesses looking to stay competitive and optimize their procurement processes. With the top 10 procurement solutions listed above, small businesses can leverage procurement automation tools, streamline supplier management, and gain control over their budget and inventory management. Whether you're looking to improve supplier performance or automate procurement tasks, these solutions offer powerful features designed to enhance efficiency and reduce costs.

By investing in the right procurement software, your small business can transform its procurement process, save time, and make smarter purchasing decisions in 2025 and beyond. Explore these small business procurement tools today and take the first step toward procurement excellence!

 

May 14, 2022 | 7 min read | views 1784 Read More
TYASuite

TYASuite

How to Choose the Best ERP for Construction Industry?

In today’s era where construction is going digital, ERP for construction helps in technology and streamlines the operations. Modern technologies have been developed to address industry challenges and issues like project management, health, and safety. Construction companies can now see their financial statements, assets, timelines, and workforce. An ERP solution enables rapid change adaptation and provides access across the entire business. It allows for more precise and meaningful decisions.

ERP for Construction focuses on providing technology solutions that improve industrial, commercial construction, engineering, and field service industry efficiency and effectiveness. Contracting firms must rely on cutting-edge business solutions that can streamline complicated construction processes to compete in today's global market, where administrative burdens are mounting and innovation is a top priority. Use the Best ERP system in construction to lower costs, improve productivity, and meet projects deadlines.

How does ERP help in construction?

We have mentioned some points how ERP for construction industry and infrastructure helps in growth of the organization: 

  1. Payroll for construction workers
  2. To-do lists and time management
  3. Smart budgeting and planning based on predictive capability
  4. Analyses of financial data
  5. Management of subcontractors and contractors
  6. Designed to be simple to use by people of all technological backgrounds
  7. CRM and prospecting
  8. Experimental procedure recognizing and billing income

What is the advantage of construction ERP software?

erp construction

Below are the key advantages for evaluating the best ERP for construction industry: 

#1. Optimum Planning
Mismanagement of a construction company's resources can result in project delays and even leads to the company's downfall.
ERP Software can help you optimize resource allocation, raw materials, labor, architectural design, and schedules. It can also help control costs and budget allocations. As a result, wastage and contractual troubles with clients are kept to a minimum.

#2. Simplifying Project Management
Project management across multiple worksites has always been difficult in construction. Construction managers can easily track various activities using an ERP system. It can track employees' time spent on each task using real-time data projects, and assign tasks to the right people.

#3. Estimating Costs and Revenues
Clients have varying priorities. The best bid is selected depending on the design, the company's public image, and, most importantly, the estimated costs. ERP for the construction industry can accurately estimate raw materials, designs, labor, and project duration. The construction ERP software helps determine each project's revenue and loss. So they can better manage future projects' time and costs.

#4. Boosting ROI
Contractors do occasionally want to improve their ROI. Return on investment can be measured in terms of money, but it can also be measured in terms of other benefits, and ERP software can help boost ROI.

#5. Enhancing Decision-Making
The ability to see the big picture before making decisions is a big benefit of centralization. The ERP software helps personnel extract data from various sources, and it can also identify criteria that need to be adjusted before granting a request.

#6. Health and Safety Management
ERP system in construction industry helps in the well-being and safety of your employees is the top priority. The ERP software tracks, investigate, and analyze all types of incidents, people, equipment, inspections, etc. Depending on your ERP software, you can photograph every incident and upload it to the device.

#7. Reporting
Reporting is critical to making good business decisions. A reporting system provides easy access to all business information, and real-time operational reporting enables you to make data-driven business decisions. The ERP system must be implemented in any construction company in building projects that require effective operational, management, and accounting tools.

Best ERP for Construction Company in India

We have mentioned the list of Best ERP for construction companies in India. Along with the criteria on how to evaluate Which software is best for construction?

#1. TYASuite
TYASuite is a cloud-based ERP software that is curated by keeping in minds the need of construction industry. TYASuite ERP software is suitable for small and medium-sized businesses (SMEs) as well as large corporations and it had more than 4000+ Plug & Play features allowing the user to enable or disable them via admin panel as per the business requirements streamlining every process

#2. Construction Edition of Acumatica's Cloud ERP
Acumatica helps the team on board with the newest project findings, contracts, budgets, plans, specific requirements, change orders, invoices, purchase orders, and job costs.
You can access reports, reporting tools, and data analytics from your phone, tablet, or PC anywhere with this safe SaaS solution.

#3. Microsoft Dynamics SL
Microsoft Dynamics SL is designed for project-based businesses and has long been a favorite of contractors. However, Microsoft has redesigned this product to give construction firms more flexibility in deployment and integration.

Conclusion 

Overall, there are a number of options available when it comes to Construction ERP Software. However, in this blog we were able to highlight how ERP software can help in the construction industry. If you’re looking for cloud ERP software for your construction business then TYASuite is the most affordable option available in the market. TYASuite is a prominent ERP system provider for a wide range of industries, including construction. It helps in increasing project efficiency by real-time integration of project modules. Residential and commercial building projects alike can benefit from their ERP software. There are project reports, budgets, plans, and specifications as well as change orders and invoices, purchase orders available in the system at all times. Get a free demo today and check for yourself!

Apr 25, 2022 | 5 min read | views 1526 Read More
TYASuite

TYASuite

Guide to Vendor Management Process & Performance Monitoring

As a key participant in the supply chain, vendors are one of the most important stakeholders in the procurement process. Successful companies focus a lot on their vendor management process and get benefited from it in the market and are always one step ahead of any risks they could encounter. This blog will help you understand the importance of the vendor management lifecycle including tips and tricks for effective vendor management.

What Is Vendor Management Process? 

The vendor management process refers to the strategic approach that enables organizations to keep valuable vendor relationships under their control and hence improve resilience and drive success. It includes selecting the right vendors as well as negotiating their terms of service and monitoring their performance to reduce risks and costs.

What Is The Role Of Vendor Management? 

In addition to choosing the correct vendors for your business, vendor management is about forming strategic partnerships that will benefit both parties. By managing vendors effectively, companies can control costs, minimize risks, provide outstanding service to customers, and generate maximum profits from the relationship.

The Vendor Management Process Workflow

If you think of a step-by-step formula for your vendor management process it would definitely look like the points discussed below.

Simple Vendor Management Process Workflow

1. Finding vendors

This step involves finding qualified vendors that have the skills or capability to meet your needs. You need to develop profiles for the goods or services provided by these vendors along with the prices they charge.


2. Selecting the right vendors for your business

Once you’ve found potential vendors, it’s time to select one that best meets your needs and for the best prices. You may wish to request that they submit a contract proposal in order to be considered for your business.


3. Negotiating price and terms

This is where the service conditions and terms are negotiated as per the business needs and preferences that both can agree upon. For instance, the quality standards, delivery instructions, and prices are negotiated in order to create a mutually beneficial agreement.

 
4. Monitoring vendor performance

Here starts the more strategic approach to the vendor management lifecycle. Keeping up with your vendor’s performance ensures you are aware of any changes that may affect your company’s cash flow or reputation (e.g., late shipments, defective products).


5. Controlling expense

Ultimately your business shall move on with the extent you have decided for costs. By effective vendor management, you can ensure the expenses are monitored closely and controlled whenever required.


Why is Vendor Performance Management important? 

When you spend so much time and effort on-boarding the right vendors and look forward to doing business with them, you should constantly monitor their value. Vendor performance management entails having the right KPIs (Key Performance Indicators) and regular reporting so you are aware of the value your vendors are providing. 

How To Measure Vendor Performance?

In order to track the vendor performance of your business, you need clear strategies and smart vendor management systems. Systems like these help you segment vendors according to your priorities, track and monitor their performance according to KPIs, and report the results in the way the department desires.

 

5 Reasons why you need a Vendor Management Software 

It's 2022 and it becomes paramount for businesses to have more productive strategies. Thank god, we are equipped head-to-toe with technology for everything we do. Vendor management systems can truly change the way a company does business and is of immense value when it comes to Vendor Performance Management. Such a system can align with your strategies and provide a fail-safe mechanism to vendor risk management as well. 

Here are 5 reasons, Vendor Management System is a primary need to your business

1. To simplify the invoicing process
One of the challenges facing any company is getting paid on time by its vendors. This can be especially difficult if your vendors are located worldwide, or if you are buying goods from multiple countries. The problem is compounded when you factor in language barriers, currency exchange rates, and cultural differences. Vendor management software simplifies this process by allowing you to automate invoice processing.
 
2. To manage risk
Vendor performance management software allows you to develop a comprehensive risk management system. The system allows you to monitor and evaluate the performance of suppliers at any time. This gives you better insights into the risks your business faces with regard to the quality of products and services provided by your suppliers.
 
3. To improve visibility
A vendor management system provides visibility into the performance of vendors by giving managers access to real-time supplier data in one single place. This allows for informed decision-making about suppliers, ensuring that you are always working with the best ones for your business needs.
 
4. To streamline internal processes
Vendor management systems help streamline communication between internal teams and external vendors. Such systems make it easier for companies to collaborate with their supplier community because they have easy access to relevant information on the system.

5. To improve communication
With the help of a vendor management system, it is easy to communicate with vendors. There is no need to send emails or write letters. You can simply start communicating with your vendors directly from the system. They can also communicate with you directly through their own accounts. This makes communication very easy and fast.


The Bottom line 

One of the biggest advantages of vendor management software is that it gives you an insight into data related to all aspects of your business relationships with vendors. A good Vendor Management Software can help you better manage your cash flow and save you both time and money! Moreover, it can be a game-changer for your business as it can help automate any of the tedious and time-consuming portions of the vendor management process.


 

Mar 23, 2022 | 6 min read | views 1382 Read More